2025 Hawthorne Street Fair - Vendor Registration

Sunday, August 24, 2025

11:00 am - 5:00 pm

Location: 3106 SE Hawthorne Blvd, Portland, OR 97214

Important deadlines

• Last day to register: Sunday, August 10, 2025
• Tickets are nonrefundable.

Booth pricing

• Regular Booth – $275
• Non-Profit Booth –$150

Vendor spaces are 10' x 10' and come with just the real estate. You are responsible for a tent, table, chairs, and your product/setup. Vendor setup, supplies, and storage must remain within, and must not exceed your designated 10’ x 10’ space. AKA no signs in the walkway, and no awnings.

Vendor requirements

• Street fair staff are not available to assist with vendor load-in or load-out.
• Vendor spaces are 10' x 10'. Vendor setup, supplies, and storage must remain within, and must not exceed your designated 10’ x 10’ space.
• Electricity is not provided.
• Generators are not allowed. 
• All cords that cross pedestrian walkways must be covered or secured to prevent tripping.
• Cords are not allowed to cross any Street Fair roadway or street. 
• Vehicular booths are allowed, but engines are prohibited from running during the event.
• Vehicular booths that are more than 10' long must purchase two booth spaces.  
• Vendors are required to clean up their garbage and recyclables at the end of the event. Dumpsters are available. Vendors who do not clean up their booth space will not be allowed into the event next year. The volunteers who are cleaning up the event appreciate your efforts to leave your space as clean as you found it at the beginning of the day! 

If you have any questions about your setup, you can connect with the Vendor Coordinator at [email protected]

Vendor communications

Once your vendor application is approved, important email communications will be sent to you periodically as needed. Vendors can expect information regarding load-in, load-out, exact space location, and other important information to be emailed to you within one week of the event, if not sooner. If you need to update any information, please email the vendor coordinator. 

How spaces are allocated

You will be assigned a space by fair organizers. We will assign you a space number and email this information to you approximately one week before the event.

Waitlist

In the event of a sell-out, a waitlist is generated. Reopened spaces will be made available to the waitlisted vendors on a first-come first-served basis. Waitlisted vendors will be notified via email of an opening and will have 24 hours to claim that reopened space.

Cancellation and refund policy

Vendor booth spaces are nonrefundable.

Our events are rain or shine, heatwave or snow! No refunds will be given due to weather or other acts of nature.

We reserve the right to refuse vendors.

Tickets are nonrefundable.

Connect with the Vendor Coordinator at [email protected]